Privacy and Information Security Policy
Effective Date:March 15, 2010
This Policy is designed to help you understand generally how the website, located at www.foundationregistryi3.org (the "Site") collects personally identifying information about you and how it uses and discloses that personal information. The Site is a Web site administered by the Bill & Melinda Gates Foundation (the "Foundation") in association with other funding organizations* ("we," "us," etc.). The Bill & Melinda Gates Foundation is a charitable trust existing under the laws of the State of Washington, U.S.A. You may contact us at our Address for Legal Notices below. This Policy applies to information that personally identifies you (other than publicly available information) ("personal information") collected on the Site, or, where indicated, other information you provide to us.
* Other Funding Organizations:
- Annie E. Casey Foundation
- Bill & Melinda Gates Foundation
- Carnegie Corporation of New York
- Charles Stewart Mott Foundation
- Ford Foundation
- John D. & Catherine T. MacArthur Foundation
- Lumina Foundation
- Robertson Foundation
- The Wallace Foundation
- Walton Family Foundation
- William & Flora Hewlett Foundation
- W.K. Kellogg Foundation
Table of Contents
Sometimes we collect personal information without you having to enter any information
on the Site. For example, we may receive personal information from public sources
of from third parties (which we may combine with other information from other sources).
To participate in the project, you will be asked to submit information about your organization, including its name, address, phone number, and business contact information, including the personal identifying information of any authorized representative of your organization. It is always your choice, or the choice of anyone acting for you, whether to provide personal information. However, some must be provided to participate in certain programs or activities, so the decision not to provide information might limit or eliminate certain functions of the Site or the ability to participate. Other information is up to your good judgment, e.g., do not provide personal information about yourself that could be misused by others in a chat room, bulletin board, blog or similar forum and do not provide personal information about others without their permission.
Do not supply personal information about others unless you are authorized or required
this Policy and supplemental policies) on behalf of yourself and the "data
subject" (the person about whom you supply personal information). Before supplying
personal information about others (except as otherwise allowed by law or contract),
you must make available for the data subject's review, and obtain their written
about others, you represent and warrant that you are authorized to do so and that
you did all of the foregoing before submitting the information. If applicable law
allows you to supply the information without doing the foregoing, you represent
and warrant that you have abided by that law and that it allows us to receive and
Disclose the information under this Policy without any further action on our part.
You agree to indemnify, defend and hold us harmless against any failure by you to
comply with this paragraph.
In general, we use personal information we collect to pursue our mission and operations and to engage in the activity (and related activities) for which we collect it. In particular, we will use the information submitted by you to evaluate proposals for matching funds, to provide the proposals and information submitted by you to our listed partners and potential donors, and to contact you.
You should assume that we will use all information for all lawful purposes. Subject to applicable law, we reserve the right voluntarily or involuntarily to make all lawful, worldwide uses of personal information, including without limitation, to : collect, use, access (or bar access), process, fulfill, disclose, display, share, respond to legal process or otherwise exercise our rights under applicable law, transfer, store, sell, lease, retain, commingle, investigate, verify, prove, enforce, delete, and otherwise deal with personal information, and information other than personal information, voluntarily or involuntarily (collectively "Disclose").
In general, our systems provide the ability for you to update your information. If your information has changed, you may submit your new information. We keep personal information for as long as we think is necessary or advisable and we reserve the right to retain it to the full extent not prohibited by law. We may discard personal information in our discretion, so you should retain your own records, and not rely upon our storage of any personal information or other data.
7. Information Security
We use reasonable efforts to protect the personal information received from users of our Site from unauthorized use or disclosure.
- Consent to International Transfer and Disclosure of Personal Information. We are involved in programs and activities in a variety of countries. You agree that we and those with whom we share personal information ("Recipients") may Disclose and transfer your personal information worldwide (including outside the European Economic Area, if you are based in the European Economic Area) for any purpose relating to our or their mission, operations, programs, or otherwise that is not allowed or prohibited by this Policy.
- Consent to Electronic Notice If There is a Security Breach: If we or a Recipient is required to provide notice of unauthorized access or other invasion of certain security systems, you agree that we (or they) may do so when required (or voluntarily) by posting notice on our Site or sending notice to any email address we have for you, in our (or their) good faith discretion. You agree that notice to you will count as notice to others for whom you are acting, and agree to pass the notice on to them.
We do not want to collect information from children. Do not provide any personal information unless you are at least 13 years of age, and please caution your children not to provide any. If a child under 13 has provided personal information, a parent or guardian may so inform us by writing us at Our Address for Legal Notices (see below) and we will use commercially reasonable efforts to delete it from our database, subject to applicable law and this Policy.
10. Identity Theft
If anyone believes they're a victim of identity theft entitled by law to request
information from us, write us at Our Address for Legal Notices and we'll explain
what information we require in order to respond. After receiving that information,
we'll supply (without charge) information we then have that we are legally required
to provide (subject to applicable law and reserving all rights and defenses).
Our Address for Legal Notices:
Bill & Melinda Gates Foundation
P.O. Box 23350
Seattle, WA 98102