Privacy and Information Security Policy

Effective Date:March 15, 2010

This Policy is designed to help you understand generally how the website, located at (the "Site") collects personally identifying information about you and how it uses and discloses that personal information. The Site is a Web site administered by the Bill & Melinda Gates Foundation (the "Foundation") in association with other funding organizations* ("we," "us," etc.).  The Bill & Melinda Gates Foundation is a charitable trust existing under the laws of the State of Washington, U.S.A. You may contact us at our Address for Legal Notices below. This Policy applies to information that personally identifies you (other than publicly available information) ("personal information") collected on the Site, or, where indicated, other information you provide to us.

* Other Funding Organizations:

  • Annie E. Casey Foundation
  • Bill & Melinda Gates Foundation
  • Carnegie Corporation of New York
  • Charles Stewart Mott Foundation
  • Ford Foundation
  • John D. & Catherine T. MacArthur Foundation
  • Lumina Foundation
  • Robertson Foundation
  • The Wallace Foundation
  • Walton Family Foundation
  • William & Flora Hewlett Foundation
  • W.K. Kellogg Foundation


Table of Contents

1. How does this Policy relate to use of the Site?

This Policy is part of and incorporated into the Terms of Use ("Terms of Use"), which is the contract between you and us governing use of the Site. Parts of the Terms of Use affect this Policy, so unless you have already done so, please review them prior to using the Site. Terms used but not defined in this Policy have the definitions in the Terms of Use.

2. Information We Collect That You Do Not Provide

Sometimes we collect personal information without you having to enter any information on the Site. For example, we may receive personal information from public sources of from third parties (which we may combine with other information from other sources).
In addition, we collect some information automatically from visitors to the Site, for example through the use of "cookies," “web beacons” and other tracking mechanisms. We collect at least the following: your domain name and host for Internet access; the Internet address of the site from which you came; the date and time of your access; your computer's IP address and information about its operating system, browser and host; the date and time you access the Site and the pages you visit.  If you do not want to receive cookies, you may set your browser to reject them.  However, if you turn cookies off, you may not have access to some of the Site's services and features.  Unless you have adjusted your browser setting so that it will refuse cookies, our system will issues cookies when you access the Site. We also may employ Web beacons from third parties to help us compile aggregated statistics regarding the operations of our site.  We prohibit Web beacons on our site from being used by third parties to collect or access your personal information.

3. Information We Collect That You Do Provide

To participate in the project, you will be asked to submit information about your organization, including its name, address, phone number, and business contact information, including the personal identifying information of any authorized representative of your organization. It is always your choice, or the choice of anyone acting for you, whether to provide personal information.  However, some must be provided to participate in certain programs or activities, so the decision not to provide information might limit or eliminate certain functions of the Site or the ability to participate. Other information is up to your good judgment, e.g., do not provide personal information about yourself that could be misused by others in a chat room, bulletin board, blog or similar forum and do not provide personal information about others without their permission.

4. Information You Provide About Others

Do not supply personal information about others unless you are authorized or required to do so by applicable law or contract and you consent to the Terms of Use (including this Policy and supplemental policies) on behalf of yourself and the "data subject" (the person about whom you supply personal information). Before supplying personal information about others (except as otherwise allowed by law or contract), you must make available for the data subject's review, and obtain their written consent to, said Terms of Use and policies. By submitting any personal information about others, you represent and warrant that you are authorized to do so and that you did all of the foregoing before submitting the information. If applicable law allows you to supply the information without doing the foregoing, you represent and warrant that you have abided by that law and that it allows us to receive and Disclose the information under this Policy without any further action on our part.  You agree to indemnify, defend and hold us harmless against any failure by you to comply with this paragraph.
We work with Third Parties on certain programs, and often those Third Parties own and/or are responsible for that program's Web site. In those cases, if you provide personal information, you will be giving it to a third party and their privacy policy will apply.  You agree that if they provide it to us then we may apply our Policy to what we receive. 

5. What We Generally Do with Personal Information Collected

In general, we use personal information we collect to pursue our mission and operations and to engage in the activity (and related activities) for which we collect it. In particular, we will use the information submitted by you to evaluate proposals for matching funds, to provide the proposals and information submitted by you to our listed partners and potential donors, and to contact you.

You should assume that we will use all information for all lawful purposes. Subject to applicable law, we reserve the right voluntarily or involuntarily to make all lawful, worldwide uses of personal information, including without limitation, to : collect, use, access (or bar access), process, fulfill, disclose, display, share, respond to legal process or otherwise exercise our rights under applicable law, transfer, store, sell, lease, retain, commingle, investigate, verify, prove, enforce, delete, and otherwise deal with personal information, and information other than personal information, voluntarily or involuntarily (collectively "Disclose").

6. Your Ability to Update Personal Information

In general, our systems provide the ability for you to update your information. If your information has changed, you may submit your new information.  We keep personal information for as long as we think is necessary or advisable and we reserve the right to retain it to the full extent not prohibited by law. We may discard personal information in our discretion, so you should retain your own records, and not rely upon our storage of any personal information or other data.

7. Information Security
We use reasonable efforts to protect the personal information received from users of our Site from unauthorized use or disclosure.

8. Your Particular Consents

In addition to consenting to the Terms of Use, including this Policy (and any relevant supplemental policies), we are interested in letting you know about, and receiving your particular consent to, a few activities relating to personal information that will help us to deal with personal information that is Disclosed in furtherance of our mission, operations and programs. These are described immediately below.

  • Consent to International Transfer and Disclosure of Personal Information. We are involved in programs and activities in a variety of countries. You agree that we and those with whom we share personal information ("Recipients") may Disclose and transfer your personal information worldwide (including outside the European Economic Area, if you are based in the European Economic Area) for any purpose relating to our or their mission, operations, programs, or otherwise that is not allowed or prohibited by this Policy.
  • Consent to Electronic Notice If There is a Security Breach: If we or a Recipient is required to provide notice of unauthorized access or other invasion of certain security systems, you agree that we (or they) may do so when required (or voluntarily) by posting notice on our Site or sending notice to any email address we have for you, in our (or their) good faith discretion. You agree that notice to you will count as notice to others for whom you are acting, and agree to pass the notice on to them.

9. Children

We do not want to collect information from children. Do not provide any personal information unless you are at least 13 years of age, and please caution your children not to provide any. If a child under 13 has provided personal information, a parent or guardian may so inform us by writing us at Our Address for Legal Notices (see below) and we will use commercially reasonable efforts to delete it from our database, subject to applicable law and this Policy.

10. Identity Theft

If anyone believes they're a victim of identity theft entitled by law to request information from us, write us at Our Address for Legal Notices and we'll explain what information we require in order to respond. After receiving that information, we'll supply (without charge) information we then have that we are legally required to provide (subject to applicable law and reserving all rights and defenses).

11. Amendments

We will be changing what we do and how and why we Disclose data periodically—this Policy describes what we currently envision, but that will change as we change. You agree that this Policy amends and replaces any previous privacy polic(ies). We may further amend all or part of this Policy in the same way that we make amendments to our Terms of Use and such amended versions will be posted on this page.

12. Information About Enforcement of Our Policy

This Policy is part of and supplemented by our Terms of Use, which together with any supplemental privacy policy form a contract. If there is a conflict between the Terms of Use and this Policy, the latest version of this Policy will control. We and you are bound by the Terms of Use, including this Policy. If you think we are in default, you may contact us by writing to Our Address for Legal Notices. There are no third party beneficiaries of this Policy.

Our Address for Legal Notices:

Bill & Melinda Gates Foundation
P.O. Box 23350
Seattle, WA 98102
Attn: Legal